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Let’s be honest: the tech part of starting a membership can make even the most grounded business owner spiral.
So many platforms. So many features. So many tabs open at once.
“Do I really need all of this? Am I doing it wrong if I don’t have Kajabi and Slack and three different email tools?”
The truth?
You don’t need a complicated system to run a meaningful, scalable membership.
You just need a few purposeful pieces—and permission to keep it simple.
This post is based on Episode 10 of my upcoming podcast, Beyond 1:1, launching soon! If you want to be the first to know when it’s live, join my email list.
No matter what type of membership you’re building, you’ll need three core tools:
This is your membership’s home base.
It should feel clean, accessible, and easy for both you and your members to use.
Use it to:
Some platforms to consider:
If you plan to add more courses and programs down the road, you might want to consider a platform that can grow with you. But if you just need a simple membership, go with simple.
It doesn’t need to be fancy—it just needs to work without you chasing invoices.
If your platform includes payments, great. If not:
⚡ Pro tip: Set up auto-reminders or “dunning emails” so you’re not manually following up when cards fail.
You don’t need five channels. You just need one clear, consistent space to connect.
Choose based on your style:
✨ Remember: Communication builds connection—but only if it feels sustainable for you.
When you’re building something new, it’s easy to think, “More tools = more legit.” But often? More tools just means more tabs, more logins, more burnout.
Here’s what you can skip for now:
🚫 Fancy automations – A welcome email + a monthly reminder is plenty to start.
🚫 Multiple communication channels – Slack, Facebook, email, Voxer, podcast? Nope. Pick one.
🚫 Live support 24/7 – Office hours twice a month is still support.
🚫 Complex integrations – Avoid toolchains that require Zapier just to send an email.
Start lean. You can always layer later.
If You’re Most Focused On … | Start With … |
Delivering content clearly | Kajabi, Teachable, or Thinkific |
Creating connection & discussion | Circle, Mighty Networks, or Slack |
Keeping it extra lean | Zoom + Google Drive + Stripe |
Having one tool do everything | Kajabi or Mighty Networks |
Choose one tool per category:
→ Content Hosting
→ Payments
→ Communication
✨ That’s your starter stack.
Write down:
Then close every other tab.
You don’t need more tools—you need a clear plan for fewer tools that work.
Now that your tech is streamlined, we’ll talk about automation:
What should you automate? What’s better kept personal?
That’s coming next—and it’ll help you save time without losing your voice.
This post is based on Episode 10 of Beyond 1:1, my podcast for wellness practitioners who want to expand beyond private sessions. The podcast is launching soon—join my email list to be notified!
This blog post may contain affiliate links to tools or products I recommend. If you purchase with my link, I may earn a small commission at no extra cost to you. Earnings Disclaimer
Wildflow Co. offers done-for-you Kajabi membership builds for wellness practitioners.