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Let’s face it: running a membership without help from automation is a one-way ticket to burnout.
But on the flip side?
Over-automating can make your members feel like they’re just a number.
The sweet spot is in the balance.
Your membership should run smoothly behind the scenes—but still feel personal and connected up front.
In this post, we’ll break down what to automate (so you get time back) and what to keep human (so your members feel seen).
This post is based on Episode 11 of my upcoming podcast, Beyond 1:1, launching soon! If you want to be the first to know when it’s live, join my email list.
Certain tasks don’t require your constant attention and can be completely automated so your membership runs smoothly behind the scenes.
Set up a 3–5 part welcome series that gently orients new members. Include:
If you drip content, space it out with intention (monthly works better than weekly for most memberships).
Give people breathing room to explore on their own timeline. Tools like Kajabi, Teachable, and Circle make this simple.
🛠️ Pro tip: Combine evergreen content with a monthly “what’s new” email to keep things fresh without you having to go live all the time.
Set up recurring payments with Stripe or ThriveCart, plus automated failed payment emails (most platforms offer this).
🔁 Don’t forget: Failed payment automations can automatically revoke access so you’re not manually chasing subscriptions.
Quick reality check: Still double-check payments monthly. Automation isn’t foolproof—and you deserve to get paid.
Use Calendly, Zoom, or Google Calendar to send:
📅 The goal is to show up without over-managing every step.
Set up a quarterly survey that runs on autopilot. Keep it simple. Ask:
It’s data and dialogue.
Automation is great but some things should stay human and personal to create a real connection with your members.
Don’t underestimate the power of a 30-second Loom or voice note.
→ “Hey Sarah, I saw you joined—excited to have you!” goes a lot further than a 7-email funnel.
Even in automated flows, you can carve out a moment to make someone feel seen.
Automation might get them in the door. But you keep them coming back.
Personal check-ins. Shoutouts during live Q&As. Celebrating progress.
That’s what builds real retention.
Yes, you can use canned responses—but only as a starting point.
Always personalize:
Pro tip: Track member status manually at least once a month. That little spreadsheet check-in protects your revenue and your relationships.
Not sure where to draw the line between automation and personal touch? When in doubt, ask:
✔ Is this repetitive? → Automate.
✔ Does this build trust? → Personalize.
✔ Could it be hybrid? → Pre-scheduled + human layer
Think of automation as scaffolding. It holds the structure so you can focus on connection.
✨ Want a quick win?
Write down 3 things you do manually in your membership.
Pick one to automate this week.
→ Start with onboarding emails or monthly reminder posts.
→ OR: Add one personal touch—like a voice note or member shout-out.
One shift in either direction can give you hours back—or trust built.
Next up: AI.
Yes, even in a business built on connection, there’s a role for AI that enhances (not replaces) your voice.
Can’t wait to show you what’s possible.
This post is based on Episode 11 of Beyond 1:1, my podcast for wellness practitioners who want to expand beyond private sessions. The podcast is launching soon – join my email list to be notified!
This blog post may contain affiliate links to tools or products I recommend. If you purchase with my link, I may earn a small commission at no extra cost to you. Earnings Disclaimer
Wildflow Co. offers done-for-you Kajabi membership builds for wellness practitioners.